Exhibitor FAQs

1. How do I reserve exhibit space?
Please contact Jason Koenig for more information on becoming an HPJ Live exhibitor. 

Jason Koenig | National Sales Manager | [email protected] | 314-873-3125 

 

2. How do I become a sponsor?
Please contact Jason Koenig for more information on becoming an HPJ Live sponsor. 

Jason Koenig | National Sales Manager | [email protected] | 314-873-3125 

 

3. What is the Load-in/Load-out Schedule? 

 Exhibitor Move-in* 

Tuesday, August 5, 2025:  1:00pm – 6:00pm (400 sf+ set-up only) 
Wednesday, August 6, 2025: 7:00am – 12:00pm  

NOTE: If an exhibit is not set up by 12:00 p.m. on Wednesday, August 6, 2025, Show Management reserves the right to re-assign such space to another Exhibitor or to make such other use of the space as deemed necessary or appropriate. Show Management reserves the right to set up the exhibit or remove the freight from the booth at the Exhibitor’s expense. No refund will be made to the original contracting Exhibitor. Show Management reserves the right to modify hours in which case all Exhibitors will be notified.  

Dismantling of Exhibits*
Friday, August 8, 2025: 1:00pm – 6:00pm   

*Hours are subject to change by Show 

 

4. How do I make my hotel reservation?
To make your hotel reservation at one of the official HPJ Live partnering hotels, please click HERE.  Please make your reservation using the link provided or by calling the hotel directly.  

NOTE: We will never reach out to you to make a hotel reservation within an “official HPJ Live block” or to try to sell you an attendee list.  Please do not work with anyone offering these services. 

 

5. Where can I find an event logo to use, and how can I best market my booth?
Please contact Emily Tintera at 314-805-1395 or [email protected]  for details on sponsorship opportunities available.  Packages can be customized to suit your company’s specific marketing goals.   

 

6. How do I edit my online company profile or logo?
Login details and instructions on how to access the Exhibitor Service Center (ESC) have been emailed to your primary booth contact. Please feel free to contact HPJ Live Exhibitor/ Registration Services at [email protected] for further assistance. 

 

 7. What comes with my exhibit booth?
 

Each 10’x10’ (100 sq ft) booth will receive: 

  • Three (3) Complimentary Exhibit Booth Staff Registration Passes. You must register your booth staff through the Exhibitor Service Center (ESC) or by emailing your team member’s names, email addresses, city, and state, to [email protected].  Note that the main exhibit points of contact received an email with a separate login and password to access the online registration Exhibitor Service Center (ESC). If you need your login to be resent, please email Andi. 
  • Three (3) Complimentary Guest Registration Passes.  Your exhibitor-specific registration code has been previously sent to the main exhibit point of contact via the same email mentioned above, but please reach out to Andi if you need it to be resent.  Please share this comp guest code with important customers that you’d like to see attend HPJ Live. Guest passcode registrations should be completed on the attendee registration page.  If you need to update individual registration, you can do so at the Attendee Service Center.  
  • Furnishings Included with 10×10 booth:  
    • 8’ high back wall drape  
    • 3’ high side rail drape  
    • (1) 11”x17” exhibitor identification sign indicating company name and booth number  
    • (1) 6’ skirted table per booth or exhibitor  
    • (1) wastebasket per booth or exhibitor  
    • (2) Century Chairs (Gunmetal Grey and Chrome Frame) per booth or exhibitor  

 

8. How do I order booth electrical, utilities, technology, audio visual, rigging services, lead retrieval, etc 

Electrical, utilities, tech and AV is available for ordering at The Exhibitor Store on behalf of Centry II. 

 

9. How do I receive an Exhibitor Services Kit to order tables, chairs, other equipment, load-in/out and other labor?  

  • Each exhibiting company’s main contact will receive an email with the Exhibitor Services Kit, enabling exhibitors to preorder any equipment or services they may require to properly display within their booth are. The email will also include user-specific login credentials from Heritage Exposition Services to access their account and place orders for furnishings, schedule shipping, and additional services. 
    • Additional Exhibitor Services Kits available upon request  
  • In order to receive advance order discounted rates listed in the price sheet, Heritage must receive orders and payments by the following dates below: 
    • Custom Heritage Rentals – Tuesday, July 8, 2025  
    • Carpet, Furniture and Accessories – Thursday, July 17, 2025 
  • If you are having trouble accessing your account or have additional questions with regard to the event or ordering, please use the following contact information for Heritage: 1-800-360-4323 or [email protected] 

 

 10. Where do I ship my materials? 

  • Advanced Shipping Warehouse Information
    [Exhibitor Company Name and Booth Number] 
    HERITAGE 
    C/O TForce Freight 
    1601 S. Hoover Rd. 
    Wichita, KS 67209 
    FOR: High Plains Journal Live Heritage will accept exhibit materials beginning Tuesday July 8, 2025 at the warehouse address. Materials arriving after Tuesday July 29, 2025 will be received at the warehouse with an additional after deadline charge. 
  • Show site Shipping during Load-in/Load-out:
    [Exhibiting Company Name and Booth Number]
    Century II Performing Arts & Convention Center
    225 W. Douglas
    Wichita, KS 67202 
    FOR: High Plans Journal Live  Shipping Labels can be found in the emailed Exhibitor Services Kit 
  • Crated, boxed, or skidded materials will be accepted at the show site beginning at 1:00pm, Tuesday August 5, 2025 at the show site address. Shipments arriving before this date may be refused by the facility and may be subjected to additional venue handling fees.  

 

11. What is the tradeshow facility’s address?
Century II Performing Arts & Convention Center
225 W. Douglas, Wichita, KS 67202 

 

12. Please click HERE for information about Wichita.  

 

13. I will be driving to Wichita and Century II. Where should I park my car?
There are several parking options surrounding the facility.  Please click HERE for details regarding location, rates, and handicap-accessible parking. 

 

14. After I unload, where should I park my empty trailer?
There are several parking options surrounding the facility.  Please click HERE for details regarding location, rates, and handicap-accessible parking.   

 

15. Click HERE for HPJ Live 2025 Rules & Regulations 

 

16. Please click HERE for the floorplan.